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Terms & Conditions

Legal and General Information

Business Name:
Racing at Awapuni and Trentham Combined Enterprise Incorporated, trading as RACE Inc.

Currency:
All pricing for memberships, hospitality options, and functions listed on this website, jointheaction.co.nz, is in New Zealand Dollars (NZD).

Membership

Membership Term:
Annual memberships are valid from 1 August to 31 July of the following year.

Membership Cancellation:
Memberships are for a 12-month term. You may cancel at any time by emailing accounts@jointheaction.co.nz. Please note: no refunds will be provided.

Ticketing & Entry Conditions

By attending any event at RACE Trentham or RACE Awapuni, you agree to the following conditions:

1. Assumption of Risk

Attending the Course may involve risk of injury, death, or property damage due to:

  • Temporary structures (e.g., umbrellas, marquees, gazebos)

  • Horse movement (e.g., breaking loose or jumping rails)

  • Actions of others (e.g., intoxicated patrons)

You accept these risks as a condition of entry.

2. Personal Property

You are responsible for your belongings. There are no storage facilities. Items like balloons, flags, frisbees, or musical instruments are prohibited as they may startle horses. Such items may be confiscated or destroyed.

3. Weather

The Course has limited shelter. You are responsible for weather-appropriate preparation.

4. Breach of Conditions

If you breach any terms, RACE may:

  • Refuse entry

  • Remove you from the venue

  • Confiscate your ticket (no refund)

  • Report you to authorities

5. Searches and Directions

You must comply with instructions from RACE staff or security. RACE reserves the right to inspect bags, vehicles, or personal items.

6. Reporting Issues

If you witness or experience any breach or issue, please contact:

  • RACE Wellington: (04) 528 9611

  • RACE Awapuni: (06) 356 4940

Event Conditions & Cancellations

1. Event Changes

Event formats, schedules, and participants may change without notice due to weather or other circumstances. RACE reserves the right to cancel, postpone, or substitute Events. No refunds are given unless a full raceday is abandoned.

2. Refund Policy

Refunds are only available in the following situations:

  • Full abandonment before raceday: Full refund

  • Full abandonment before hospitality opens on raceday: Full refund

  • Partial abandonment after Race 1: Hospitality continues, no refund
    Note: RACE may still host the event as a "phantom meeting" (no on-course racing).

3. Booking & Payment

  • Full payment is required at time of booking.

  • No tickets or passes will be issued until payment is received.

  • If payment is not received by the due date, RACE may cancel your booking.

  • For large groups, bookings can be secured with the minimum capacity number.

Privacy Notice

By entering the Course, you consent to RACE and its authorised third parties photographing or recording you. These images may be used for promotional purposes without compensation.

Ticketing Conditions

  • RACE does not guarantee viewing space for any particular Event.

  • Tickets may not be resold or used for promotions without written consent.

  • Tickets purchased outside official channels may be invalid.

  • Lost, stolen, or damaged tickets may not be replaced.

  • You may be required to present your ticket for inspection at any time.

Course Rules

1. Alcohol & Bar Operations

  • Hospitality bars close at the start of the last race.

  • RACE may limit drink service at any time.

  • All hospitality areas must be vacated within 30 minutes of the final race.

2. Children

You are responsible for supervising any children you bring to the Course.

3. Restricted Areas

Do not enter the track, stalls, or restricted areas. Breaches may result in removal and a future ban.

4. Prohibited Items

You may not bring:

  • Alcohol

  • Structures/items over 3m x 3m

  • Weapons or dangerous goods

  • Glass, ceramic, or china containers

  • Promotional or sponsor materials (unless pre-approved)

  • Animals (except registered assistance dogs)

5. Commercial Restrictions

Without written permission from RACE, you may not:

  • Distribute or sell goods

  • Promote or advertise products

  • Collect donations or solicit

  • Disrupt events

  • Display unapproved banners or materials

6. Intoxication

RACE reserves the right to refuse entry or remove individuals under the influence. RACE is not responsible for the behaviour of intoxicated patrons.

BYO Policy

Alcohol:
BYO alcohol is not permitted at any raceday or event.

Food & Non-Alcoholic Drinks:
Permitted under the following:

  • No glass bottles

  • Only sealed, unopened plastic bottles under 2L or empty refillables

  • Thermoses (empty) are allowed; hot water is available on-site

  • Food is permitted in general public areas, not in Members Stand or hospitality areas

  • Chilly bins allowed but subject to inspection

  • BBQs and breakable serving ware are prohibited

Members Draw Terms & Conditions

  1. Members must scan/sign in on entry to be eligible.

  2. The drawn member must pick 4 winners from races selected by the Club.

  3. Selections must be finalised 15 minutes before the first selected race.

  4. No changes to selections once finalised.

  5. Late scratchings impact payout using a fixed formula.

  6. In a full abandonment before selections begin: $250 prize.

  7. Partial abandonment: payout calculated using the Club’s nominated prize value and deduction formula.

Note: Final Field Deduction Formula =
80 / (RBPs × Odds) (Swiss rounding)
Maximum Deduction Odds: $35

Punters Club Rules

  1. Ticket purchasers appoint RACE as their betting agent.

  2. No fees or commissions apply.

  3. Tickets must be bought before the first race selection.

  4. Ticket holders need not be on-course.

  5. Bets are placed at selectors’ discretion.

  6. Bets are announced on course and on jointheaction.co.nz where possible.

  7. Payouts are proportional to units held and must be collected within 3 months.

  8. Funds cannot be rolled over.

  9. You must be 18+ to purchase tickets.

  10. Tickets are valid only for the specified raceday.